How to Use Online Board Meeting Technology to Support Productive Discussions and Decision-Making

Online board meetings are becoming more common in the nonprofit sector. As more boards begin to adopt video-based meetings, the number of these meetings is increasing. Although there are those who believe face-to-face meetings are superior, it’s important to understand the benefits of using virtual technology and how to utilize it effectively to support productive discussions and decision-making.

1. Utilize a board-meeting tool that is easy to use.

You can use a range of video conferencing services online which include both low-cost and free options, to host your virtual board meeting. It is important to select one that is appropriate for everyone in your board. If your board includes members spread across the nation or even around the world It is important to offer screen sharing to give the best experience. If your board has a limited budget, you may want to consider phone conference options that offer audio-only for those who don’t have video capabilities.

2. Begin the meeting by establishing the agenda in a concise manner.

A shorter agenda will help your meeting run smoothly and prevent it from becoming too long. It requires you to focus on only the most important points and gives everyone a chance to speak.

3. Plan the meeting for a time that will work for all participants.

You’ll need to take into consideration the location of your board members, as well as the time www.justboardroom.com/board-meeting-preparation-checklist/ they are able to attend the meeting. You should also take into consideration other factors that may influence their attendance, such as early or late mornings, busy commutes, and common breaks.